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When Are Vehicles Available?

The availability of vehicles in your fleet plays a crucial role in ensuring smooth operations and minimizing downtime. In real-time fleet management, knowing the status of each vehicle is vital to make informed decisions. This guide will help you understand how to change a vehicle’s status and manage its availability for reservations.

Vehicle Status Options

There are three main statuses you can assign to vehicles in your fleet:

  • Active: The vehicle is available for customer reservations.

  • In Shop: The vehicle is undergoing maintenance or servicing and is not available for reservations.

  • Retired: The vehicle is no longer in service and will not be available for reservations.

By managing these statuses efficiently, the Organization can ensure that the fleet is operating at its full potential and prevent confusion or overbooking of vehicles that are not available.

How to Change Vehicle Status

To ensure accurate real-time visibility of your fleet’s operational status, fleet managers and personnel must be able to change the vehicle status with ease. Here’s a step-by-step guide on how to do this:

1. Navigate to the "Vehicles Management" Module

  • In Mission Control, go to the Vehicles Management module.

2. Access the Vehicle List

  • Click on the Vehicles tab in the side navigation bar.

3. Search for the Vehicle

  • Utilize the search bar and available filters to locate the specific vehicle for updating.

 

4. Select the Vehicle

  • After locating the vehicle, select it by clicking on the corresponding row.

5. Update Vehicle Status

  • On the Vehicle Details page, click the Update Status button in the top-right corner.

6. Choose the Vehicle Status

  • The "Update Vehicle Status" modal will appear, offering three status options:

    • Active

    • In Shop

    • Retired

7. Define the Status Timeframe

  • A timeframe can be specified for the selected status:

    • Start now: The status takes effect immediately.

    • Forever: The status remains indefinitely.

    • To select specific start and end dates, toggle off either "Start now" or "Forever," then choose the preferred date and time.

8. Select a Reason (for "In Shop" or "Retired" Status)

  • When selecting "In Shop" or "Retired" as the vehicle status, a "Reason" drop-down menu will be displayed. Choose the appropriate reason for the status change (e.g., maintenance, servicing, decommissioning).

  • Additional details or clarifications can be added in the notes section to further explain the change.

9. Save the Updated Status

  • After selecting the desired status and timeframe, click "Update Status" to apply the changes.

10. Confirmation

  • Upon updating the status, a green confirmation message will appear in the top-right corner of the page, indicating that the vehicle status has been successfully saved.

Vehicle Status Definitions

For a clearer understanding of each status, here’s a brief overview:

  • Active: The vehicle is ready for customer reservations. If there are any configured alarms, they will be reported in Mission Control.

  • In Shop: The vehicle is undergoing maintenance or repairs and is temporarily unavailable for reservations. However, any configured alarms will still be reported in Mission Control.

  • Retired: The vehicle is no longer in service or has been removed from the fleet. It is not available for reservations, and any configured alarms will no longer be reported in Mission Control.

Conclusion

Knowing when vehicles are available is essential for maintaining an efficient fleet. By properly managing vehicle statuses, you can minimize downtime, keep your fleet in operation, and ensure that customers can only reserve vehicles that are ready for use. Following the steps outlined in this guide will help you keep track of vehicle status updates and make real-time, data-driven decisions.